MINUTES OF EFF-AUSTIN MEETING, April 14, 1992 Held at 7:30 PM at Matt Lawrence's home. Directors present were (in order of appearance) Matt Lawrence, Jon Lebkowsky, Ed Cavazos, and John Quarterman. Observing: Dave Smith, Susan Cisco, Bob Anderson, Dick Anderson. Focus of discussion: EFF-Austin on local bulletin boards: we discussed the possibility of presence on a multiline board, establishing a board specifically for EFF, or the possibility of helping Earl Cooley upgrade his bbs. Discussion led to a fourth possibility, which all present seemed to agree was better for now: coordinating a loose network between smof, Bambo Garden, and possibly another bbs or two to ensure that EFF archives and ongoing discussions are widely available locally. Ed Cavazos is interested in overseeing this, but will be in Houston for six weeks this summer. May General Meeting: Dick Anderson reports that Austin Technology Incubators will give us meeting space, however we agreed that it would be more advantageous to have a potluck picnic similar to last year's 'cyberdawg' event, this time at one of the local parks, possibly at Zilker Clubhouse. Ed Cavazos and Dave Smith agreed to arrange reservations, after which we will post an announcement. Tentative date: May 2 or May 3, noon or early afternoon. At this picnic we will initiate dues collection. Will set ASAP so that announcements can be proliferated hither and yon. Inks Lake retreat: will probably become a party instead, to be hosted this summer by Jon and Marsha Lebkowsky. Will probably defer discussion til June meeting. CyberTex Conference: Reviewed the document produced by Jon Lebkowsky as a result of the initial CyberTex meeting. All agreed that, though cyberarts and robot group participation will be highlights, we want to be careful to focus on EFF-related issues such as education about the Matrix and related civil liberties issues. Additions: a track called "Exhibits," and an additional role to fill, that of "Technical Director." We probably also need someone to handle City Services, perhaps someone who has been connected with city government in the past :-) . We also discussed the need for someone to run the network access and display room, which is not precisely the same as either exhibits or what is under the technical director. -jsq Funding: we will seek grant money, and will begin selling memberships asap (we need a treasurer before we accumulate substantial sums of money, and we probably should incorporate as a nonprofit). We can allow reduced rate for bbs sysops and students, and we can award 'work scholarships.' Action items: 1) creation of a CyberTex e-mailing list (Jon and John); Done: cybertex@tic.com -jsq 2) check for conflict with Comdex or other high-profile events (might have to bump date to May?); Everyone should send schedules of related events for April 1993 to cybertex@tic.com. -jsq 3) begin work on budget; 4) find a volunteer coordinator, then staff. CyberTex meetings twice monthly beginning Wednesday, May 6, at Jon L.'s house. There was discussion of whether or how to approve the charter and bylaws drafted by Ed Cavazos and incorporating input from extensive discussion at the previous board meeting. It was noted that 9 directors were required but only 6 were known, so that bootstrapping problems existed. After discussion, the following solution was approved: Moved by John S. Quarterman that The Official Charter And By-Laws of The Electronic Frontier Foundation -- Austin Chapter, as submitted by Ed Cavazos and as amended by the changes listed below, be approved by the quorum of charter directors present pending ratification by the charter directors at the meeting of 12 May 1992. The changes incorporated are: Sec (2): "The number of directors of the organization shall be 9" changed to "The number of seats on the board shall be 9." Added at end of Sec: "The initial directors are listed in Addendum A." Sec (6): Removed "fixed by section (2) of the bylaws" Sec (7): Will be clarified to define quorum based on existing number of directors rather than available seats. An addendum (A) was added which lists the original charter Board members as: Jon Lebkowsky, Matt Lawrence, Ed Cavazos, John Quarterman, Smoot Carl-Mitchell, and Steve Jackson Seconded by Jon Lebkowsky. Approved unanimously by role call of the charter directors present (Lebkowsky, Lawrence, Quarterman, and Cavazos). The charter members present constituted a quorum according to the charter and bylaws as amended and approved pending ratification. A copy of the charter and bylaws as amended follows in a separate message. Agenda for next meeting (May 12) will include: Ratification of bylaws Discussion of Potential Amendments: Procedures for voting by proxy Dissolution procedures Statement of purpose (will probably assign a committee for this) Election of officers Appointment of initial Advisory Board Jon Lebkowsky noted that he will be traveling, therefore will be unavailable for the May 12 meeting.